Main Reasons why you should have the Best Expense Reporting Software

Are claims increasing by the hour? Are struggling to keep track of your employees' expenses? Are you matching too much time and effort in matching receipts to expenditure claims? If yes, then you need a central tracking system for your web expenses. A good expense reporting software will surely be very beneficial to your organization.

If you don't have a central tracking system, it will be very difficult for business owners to enforce expense policies. Also, they would find it very difficult to get project visibility and would be unable to take strategic decisions. Expense tracking generally relies on manual entry and receipt collections from the employees. This makes collecting data from employees both error prone and time consuming. If managers do not have accurate expense data, they will not be in a position to check if the policies are being enforced. Also, the managers will not be able to tell if the reimbursements are happening on time. Thus, managers will not be able to plan for optimized spending. If you have a web based expense tracking software, all your issues and problems will be solved. A typical web tracking software will provide real time visibility into reimbursable and project related data. The web based expense reporting software encourages the employees to enter their expenses in their convenience—at any time and from anywhere.

So, when an employee has to visit abroad, he or she does not have to wait to come back and fill up all the forms. The employee needs to enter all his or her travel expense data in the online form and it will get updated immediately. Managers of such employees can keep a good watch on the expenses and make sure that the employee is not spending the company's money in the wrong manner. Also, the managers will be in better position to see if all policies are being met. With the introduction of web expenses software, employees and employers will surely be benefited.

Approvals of the travel expense claims can be settled in just a matter of days rather than months—which is the current scenario. The web travel reporting software is robust and easy to use. So, you will not need any separate training for the same. Even the stakeholders get all the information they need at any given point of time.

When you are selecting a web expense software, you will have to make sure that it will fit into the existing business environment. There are many consultants who will be in a better position to give you better advice. When you select a reputed company for your web reporting software needs, you don't need to be worried about security and upgrades—they will be taken care of in a highly professional manner. In the current business scenario, if you find that expenses are running you rather than you running the expenses, then there is high time that you switched to a central tracking system using the internet or using cloud computing.

Better Accountability makes it with Better Time and Expense Management

Technological developments have replaced the traditional, handwritten records. More companies have started tracking the time and expense of their employees with the help of mobiles and smart phones. Mainly organizations use the time tracking tool to know the overall performance of the employee. It is more profitable than the old method. It is necessary for an entrepreneur to get insights of his organizations expenses to stay competitive. When an organization expands globally, the management should speed up their processes to track the employee's time and expense effectively.

Effectiveness in tracking, reporting and approval on employee's timekeeping is the need of an hour. Employees are eagerly expecting new ways to use their own devices like smart phones, tablets in their workplace to improve and streamline their workflow processes. With the submission and approval of employee's reports, time and expense of an organization can be easily managed. Time and expense tracking application can be used for effective tracking. You can also record and save business expenses. It helps the user to put less effort for more effectiveness. Tracking time and expense effectively will improve the organizations profitability. You will miss on the profit factor, if you do not do effective tracking.

Real-time information is necessary for efficient and easy monitoring of the projects. Today's mobile apps have made time and expense reporting faster and easier. By saving your time you can increase your efficiency. Empowering your resources is a concise way to track your expenses. Getting better pulse of your organization will improve your ROI. Better information on the time and expense will support for better decision-making. By recording and accelerating the time and expense you can save time and cut down on unnecessary expenses. With the view of workflow history and alerts, you can gain better visibility into the cost and time aspects of the projects. With improved time management you can improve customer responsiveness. This will boost your productivity and increase your profitability.

Tracking time and expense manually is expensive and time-consuming. Most of the manual documents are error prone. Manual paperwork can slow down your work progress. Efficiency in accuracy is achieved only by eliminating the manual data entry. Time and expense helps in automated monitoring which greatly reduces the time. It improves the accuracy in reporting. In addition to this, you can upload any number of receipts instantly with your mobile and iPhone. When the expenses reports with receipts are accurately recorded and submitted on time, it is easy for the management to cut down on their costs. The time and expense application helps in gaining overall control of an organization.

Expense Reporting Software An Essential Part of Business

For all over the years most of the business doing all their reports in the manual way but with the late 20’s and the technology are emerging into our life and almost of our daily life today are using the benefits of the technology. The expense report has a lot of pros if done right, these include eliminating unnecessary paperwork, eliminating unnecessary paperwork, analyzing spending trends, and analyzing spending trends. An expense report is a basic accounting term used to define all charges that an employee obtains while doing work. The details necessary for an expense report are as follows: the vendor name, voucher number, cost of items or services, invoice number, and the date of purchase. Depending on the report, more info may be required. The expense report may deal with various aspects of business such as travel, entertainment, meals, and more.

A thorough expense report lists all expenses by month, and fiscal year-to-date. The precisely finished and approved expense report is necessary to the company to appraise and guess the expenses incurred for especial cost objects or for particular people and is extremely useful if the company is ever audited. When submitting the expense report, the agent should submit all original receipts along with the expense report. Given the actual receipt is damaged the employee needs to give a specific explanation and will probably will provide substitute proof of payment. In addition, the employee must ensure that when submitting the expense report all that it is neat and correct. The expense report keeps record of all expenses that have been acquired while a traveling employee engages in necessary tasks on the road. These could be paying for gas, meals, parking or lodging. further, when employees spend any money in cash they must confirm those expenses are also listed on the expense report. Again, don't misplace the receipt.

If you find yourself requiring expense reports, relax; there are expense reporting apps that will help you save time and money as well as build a detailed excel expense report. Such apps are user friendly and a great idea.

The expense report has a lot of pros if done right, these include eliminating unnecessary paperwork, eliminating unnecessary paperwork, analyzing spending trends, and analyzing spending trends. An "expense report" is a basic accounting term used to define all charges that an employee obtains while doing work.

The thing you can Benefit from Expense Reporting Software

br> Managing your business expenses doesn't require you to learn accounting principles or hire many people to keep accounts who use formulas and crib notes to prepare the spreadsheets. You can now get expense report management software as an easier solution to exercise better control on your company's expenses.

Various online expense report software are available in the market, which offer absolute process automation and complete cost control over a company's accounts payable operations. By merging financial systems experience and the latest internet technologies, these expense management solutions make tracking and reporting expenditure a cakewalk by automating and streamlining the entire procedure. Thus, you can enjoy the benefit of powerful reporting along with tremendous configuration and ease-of-use.

If you are still in a dilemma about using expense reporting software, here are some of the benefits that the move can bring to your business:

Increased accuracy: You can decrease manual errors by using expense report software to import personal and corporate credit card transactions directly to expense reports.

A simplified process: Both report processors and report filers need to invest less time and effort to enter and track expenses.

Easy creation and management of invoices: You can design and create professional invoices faster with expense management solutions, which can then be printed or sent to clients via email so that you get paid sooner.

Working with teams at different locations: If you need people from different locations to collaborate, or multiple users to access the accounts, you can specify permission levels to control such access to data, and let people work as a team despite being situated at different locations.

Keep track with business overview: Many of these software offer businesses a company snapshot where a single screen displays how your business is doing. Starting from what you are earning and spending, to how you are doing compared to last year, you can get to know all these and more. With this one-click visibility, you can make informed financial and business decisions.

Better customer service: You can store and easily access your customer and supplier data with such software. By knowing more about your customers, you can identify who your best customers are, and see who buys what, how often and when. All such data would help you to offer better customer service to your clients.

Reduced costs: You can save up to 40% on expense report processing fees paid to professionals with automated expense reporting software.

Easier compliance to your company's expense policies and other statutory rules, instant access to critical reports and information, trading and handle multiple currencies are some other benefits that such expense reporting solutions can offer. So, start using one today to see how it can change the way you manage your business funds.

Rising Corporate Hotel Rates & New Booking Strategies for 2015

Recent research led by Bjorn Hanson at the Preston Robert Tisch Center for Hospitality and Tourism and the School of Professional Studies shows that negotiated rates are on the rise for 2015. Due to business meeting demand and a corporate rate growth plateau over the past five years, the research forecasts the rates will more closely parallel the industry’s rising leisure rates.

Based on Hanson’s findings, “From 2009 to 2011, corporate rates didn’t change much, so now the sales side needs to catch up.” Despite an increase of 1.5 million group rooms sold from 2013-2014, corporate rates have remained relatively stagnant.

Post-financial crisis trends include fewer meeting attendees and shorter meeting lengths. Meals are often scheduled during the meetings (in place of large banquets), leaving evenings open for business travelers. Because corporate negotiated rates account for nearly 20 percent of occupied room night revenue in the U.S. hotel industry—and 30 percent of the U.S. lodging industry—Hanson estimates that rates will rise by 5.5 to 6.5 percent in 2015. The average increases for 2014? 4.5 percent.

A Change in Booking Strategies A common practice in the last several years: travelers often seek last minute lodging or airfare to find the best possible rate. As demand is rising for both business and leisure, hotels are no longer as eager to fill unoccupied rooms for a low cost. Longer booking windows are a better strategy to attain corporate negotiated rates, allowing business travelers to book in advance.

Another advantageous strategy for corporations is to integrate policy compliance with a travel booking system—especially if business travelers are booking their own accommodations. With online booking sites, noncompliant charges often slip through the cracks, and with travel agencies, fees can be a costly expense. Combining automated policy reinforcement with self-service travel booking will impact many aspects of corporate travel as the hotel industry evolves.

At Certify, we tackle compliance issues through our tight integration with the top travel agencies for corporate travel. Click here to see how our online travel booking system works. To learn more about Certify’s cloud-based expense management.

Expense Software the way in Controlling your Employee Expenses

There are numerous activities on which money is spent by various organizations. All organizations which make some kind of product need to spend money on purchasing raw materials, hiring labor, operating production process etc. If expenses are not done with proper planning then companies may end up spending a lot more money than they should spend on various activities. No organization would want such a thing to happen because if they incur more costs then their profits will surely decrease. In order to maximize profits, costs must be reduced to the maximum possible extent.One of the major areas of expenditure by companies is employees. The salaries and incentives which are paid, the traveling expenses etc; all are costs to an organization. However, it is very important to take care of the needs of all the employees otherwise they will not be satisfied with their jobs. If the employees of an organization are happy then they will work in a desired manner. This is important for the success of any organization. In order to stay ahead from the competitors, organizations take several measures like spending heavy money on promotions etc.

Various efforts are done by the marketing departments of different organizations to make sure that their companies get a lot of business. A lot of traveling is involved sometimes when employees need to go to other cities and countries for making new clients. These expenses are to be paid by the organizations. You might have heard about the expense software; which is used to track the expenses made by employees while they travel for business. The expense software is very important software which is used by a large number of organizations at present.

One of the most important questions which someone may ask about the expense report software is the source from where one should buy this software. There are many companies which claim that they are offering the best kind of software for tracking employee expenses. However, one should know that proper research needs to be done when it comes to finding out the company from which an organization should buy the expense software. Organizations should take the help of the internet in order to know about the best websites which offer reliable software for tracking employee expenses.

The benefits which are offered by the online expenses management are numerous. A large number of organizations have become able to control their expenses on business trips of their employees by using the software for recording employee expenses.Organizations which are not using any kind of software to record the expenses done by their employees on business trips should consider the option of buying such software. The online expenses management is all about keeping a close eye on the expenses which are done by various employees of an organization. These expenses are to be paid by organizations and they should make sure that its employees are spending its money in an appropriate manner.

The Expense Reports and its Roles in the Business

Expense reports play a vital role in the business organizations in many ways. They become important part of record for the employer for the tax purposes. The total income of an organization comes after all the expenses are deducted from the total revenue earned by such organization. That means the expenses mentioned on the expense report also become part of total expenses of an organization and they are not subjected to taxes. The expenses shown in the expense reports go into the expenses and they can be shown to tax authorities at the time of need.

An expense report is usually in shape of forms which are filled up by the employees when they spend from their pockets during representing the employer or organization for the purposes of business. The expenses usually are of travelling, eating, staying and similar ones which are mentioned on the expense report. The employer reimburses the employee with the expenses so made and the expense report eventually becomes an important part of the record for the organization. Even some of the good employees give bonuses to employees who spend wisely while spending on behalf of the employer.

The expense report is a way which strengthens the relationship between the employee and the employer. Expense report shows credibility of both the employee and the employer. Good employees spend wisely while representing the organization and they fill up the expense report honestly. Similarly the good employers pay the employees in less span of time the expenses so mentioned on the report. If both of them keep working honestly then things shorten up the distances and relations between the two improve.

The expense report can perform as performance evaluator for the employee. It shows an employer clearly how extravagant or wise an employee is. The employer can track various kinds of expenses made by the employees during staying, eating and traveling to different destinations for the organization of the employer. The expense report can serve as an important tool for reducing the expenses for future when the employees are out to spend on behalf of the employer.

Track and Manage Travel Expenses and Expense Report Software

No matter what size of organization you deal with, business trips are common to all. You may be sending your employees on business trips frequently or seldom. Once business travelers are back from their trips they have to submit the expense receipts for reimbursements and company records. Next, those receipts are verified for the reimbursement process and future reference. With expense report software the entire system of expense management can be handled easily.

There are several expense management software solutions available in the market. You have to be careful before you subscribe for one. Check the features and benefits that suit your organization the best. The application should be made easy with several icons based on categories. The key items should be color coded, which gives clear visibility. The software must resolve business challenges as the expenses which are out of the company's policy should be highlighted in a different color. This will make the approver's job much easier and the chances of mistakes will reduce. The software should be designed in a way that the edit, delete and attach icons can be easily seen by users.

There are expense report software solutions that break down the expense lines clearly in a way that the items can be easily seen. Additional information can be received from tax and approval tabs. The feature of pre-trip authorization lets one submit travel request for approval. This gives an estimate of expected expenses. Hence it reduces business challenges. Try to choose an application with these features.

Employees have to attach the copy of their receipt of the expense. The receipt can also be uploaded through smartphone or email for users' benefit as the receipt will be available in the account. The process to upload the receipt is very simple and can be scanned or the picture of the receipt can be uploaded as well. The system has an in-built email notification system. When an expense report is submitted or approved the user automatically gets a notification. The user does not need to worry about the approval as the notification is sent out automatically.

To make things more easy and user friendly the expense report software can be accessed from phone or any device as well. This application allows users to submit expense reports through their phone. This reduces business challenges as expense reports can be submitted without delay. Your employees can upload receipts and access the application from anywhere and at any time.

Business expense software holds all records of the expenses incurred by employees of different levels. Your company should have all records of all expenses and maintain them in a standard business expense report form. Tracking and reporting expenses are made easier with expense management software. Calculating expenses in spreadsheets has its own drawbacks. So, it is easy and convenient to use this application for calculating travel expenses.

What is all about Travel Expense Management Solution

Companies that deal with traveling employees know how demanding and costly business travel can be. In fact, if your employees travel extensively, this category can be one of the top five expense areas in your business. There is always the need to reach a balance between ensuring that traveling employees have what they need to do business in the field, while managing company spending. That is why many companies are turning to travel expenses management software, from providers such as Certify.com, to manage this complex process.

The company travel expenses management software offers you the chance to manage how company money is spent, where it is spent and on what it is spent on. This way, wanton expenditures are minimized considerably. As a Web-based tool, gives you full control of how money is being spent. Your traveling employees can easily work and access the tool to create expense reports showing what and how they are spending money.

While traveling, your employees simply need to use their Internet-enabled devices to log in, create and upload their expense reports. Once completed, they route them instantaneously to approved for approval. The great thing about the company travel expenses management software is that you as the executive have visibility into spending. You get to see all expenses being met, which have been approved and even release funds to cover costs accrued. As such, when and if you see unwarranted and wanton expenditures, you could easily disapprove them and sent them back to submitted to rework.

Expense Report Software In Saving your Business Time

Businesses are meant for making profit and contribute something towards the betterment of the society. If it were not the businessmen then it would have never been possible for the world to reach where it has reached today. Every business needs to be managed in such a manner that it makes a lot of profit and incurs minimum cost while making its stakeholders happy. If you are an employee of a company then you know how you can claim various kinds of expenses from your company.

The business of business is to do business and nothing else. This means that business should concentrate on its core activities and it should try to reduce the time which it spends on other activities. For this purpose, outsourcing of work has come in to the scene. So many software and programs are used by businesses to save their time and money. You might have heard about expense report software if you are associated with a company in any manner. Expense report software is used for tracking the claims which are made by the employees of organizations.

This software is used by a large number of companies at present. There are a large number of advantages of using this software. First, the time required for saving the data related to the claims made by various employees is saved. The software does this task automatically. Second, when less people are required to manage the expenses which are to be done on the employees then the money of the company is also saved. Third, when the work of keeping the record of employee expenses is done by the software then there is no chance of any kind of mistake. When there is no mistake in the record of expenses done on employees then the company saves itself from confusion.

By using software for keeping a record of employee expenses, a company would also be able to do online expenses management. This means that the employees of the organization would be able to access the expense management software from anywhere with the help of internet. They can put their claims online in the database of the organization with the help of such software. There are a large number of benefits of online expenses management. Due to this, the employees of the organization would feel satisfied because they will be able to get their claims as soon as possible.

Getting the Best from your Expense Management Software

Make better decisions in your business and gain valuable insight by increasing visibility. Expense report software allows verifying line item expenses against submitted receipts to reduce or eliminate fraud. Create reports to track the efficiency of employee expenditure, locate mistakes and fraud, and ensure regulatory compliance.

Expense management software has features to scan expense receipt and upload photos of receipts via any device. Scanned receipt data is added for each spend and then matched to transaction data, which is imported from the user's credit card or bank account. This software allows automatic receipt scanning making it a simple and easy way to upload the scanned receipts to the expense reports.

Benefits of expense management software Enforcement assistance: This software has been designed in a way that it can deny and flag items that do not pertain to business or are considered to be irrelevant. This will allow your company to control expenditure by employees.

Across the board efficiency: With this software, employees can upload expense receipts at their convenience. The report will automatically undergo an evaluation process customized by your business. Next, higher level of management will analyze reports created from the available data. Better information: This expense management software offers a plethora of options for monitoring employee expenditure. An automated system allows users to easily generate reports that can pinpoint inaccuracies or potential fraud.

Currency conversion: Your business is not restricted to any country boundary. You have to send your employees on international business trips so currency conversion in your expense management software is required. This software easily converts and calculates exchange rates for accurate reporting. Intuitive user interface: It lets employees easily and quickly record and claim expenses through the portal.

Quick and easy approvals process: It simply submits complete claim for electronic approval. View expenses and time claimed line-by-line: The approver can see the full detail per line item and reject certain items or the entire claim, if needed.

Using expense report software you can save time as the system is automated. The solution lets one capture credit card charges, cash purchases, and attach receipts for reimbursement. It will help you to track all expenses, gain control over expenditure and remove human errors from the system.

Advantages of Online Expense Tracking

Whether you're an independent consultant, contractor, a consulting company or small business that bills its clients based on time and expenses, having an effective process in place to track all your billable hours and customer's expenses is a necessary requirement.

However, manual tracking has proven to be terribly inefficient: it's time-consuming, tedious and error prone - all of this is often only contributing to, instead of minimizing, the unforeseeable delays and additional costs.

Automatic tracking is the only solution to prevent leaking revenue. By having an efficient time and billing system, you will do less work managing time and expenses and consequently, free up your valuable resources for more productive work that will actually increase your bottom line.

The benefits of automated online time tracking over using Excel or Word based time sheets are obvious; simply put, using web-based time tracking software means: no more wastage of time and no more unnecessary drain on your business resources in time sheet and expense record maintenance and invoice generation.

Online expense tracking software saves you time. It can also clearly show where you or your employees are spending time. When you know how the time is being spent, you can allocate the time more efficiently. Each employee's output is now measurable in no uncertain terms - this can help in determining an employee's productivity. Knowing how long a certain task takes can make your future project estimates more accurate. With the help of an online time sheet, you can see what is done, how long it took, and what yet needs to be done - all at a glance. You will always know which employee is working on which project - that's indispensable, especially when employing remote workers.

Using web-based software eliminates errors from re-entering data. You can use it to evaluate client commitments and thus calculate project profitability. Also, diligent time

Delta Tops the List as Most Expensed Airline by Business Travelers

These days, some business travelers spend more time flying than they do driving. With the amount of time they spend in the air, business traveler’s decisions on which carrier to fly with is not made lightly. Certify’s quarterly SpendSmart Report analyzes Certify’s most recent business expense and vendor ratings data to help business travelers make educated decisions before booking. Reporting on categories such as airlines, lodging, food, and rental cars, Certify’s SpendSmart Report provides valuable insights to Certify clients and the corporate T&E industry at large.

The airline summary below is a snapshot of all of airfare expenses. This data indicates which airline is most frequently expensed, the average expense amount, and the average satisfaction rating based on a scale of 1 to 5. For Q2 of 2014, the following data was reported:

Most Expensed Airlines Delta – $419.56 United Airlines – $432.01 American Airlines – $376.60 Southwest Airlines – $314.78 US Airways – $300.80 Top Rated Airlines Southwest Airlines – 4.4 Alaska Airlines – 4.1 Delta – 4.0 American Airlines – 3.6 US Airways – 3.5

With Southwest’s motto being, “If it matters to you, it matters to us,” it’s no surprise they were SpendSmart Report’s top-rated airline with a 4.4 out of 5 rating, in addition to the fourth most expensed airline. Also appearing as a top airline in both categories was Delta as the number one most expensed airline, and the third highest rated overall, with a rating of 4.0 out of 5.

Certify has been tracking corporate travel and expense data since 2009 and uniquely offers integrated travel booking, travel and expense management, and reimbursement in one system. Certify makes expense reports easy by automating the creation of the expense report for the employee, providing an online review and approval process for managers, and streamlining the reconciliation and reimbursement process for accountants. Learn more about how Certify can make travel and expense management easy for your company.

How to Choose an Expense Management Software Product

Back in the days when most people managed their expenses in Excel, we couldn't believe we used to work with paper and calculators in the past. The times they are changing, and nowadays, spreadsheets are outdated as much as paper and calculators were back then. Although spreadsheets are still relevant for a lot of things, there are more effective solutions on the market for expense management.

Professionals like representatives, contractors, sub-contractors or technicians are likely to submit expenses to get reimbursed. Expenses may include, among others, traveling fees . Such expenses are often reimbursed, but must be recorded somewhere and get justified. This is where the expense management system comes in.

Depending on the tool you choose, expenses can be tracked in different ways, with different parameters. The most basic tools will let you give the expense a name and an amount, period. This may be sufficient if your boss isn't the analytical type and only wants to know "What was it?" and "How much did it cost?" However, if you need to provide more details regarding your expenses, there are more elaborate tools that let you submit them with many details. Some products also allow you to associate a document to justify every expense. Furthermore, reporting capabilities vary from one tool to another, and the same goes for integration with third-party software.

Before you make your decision, it's advisable to ask yourself what else you need to do from an accounting standpoint. You can choose a simple expense manager that does just that, but you can choose tools that do a lot more. For instance, tools like Quicken or Mint connect to your banking accounts. Tools like FreshBooks let you do some invoicing and integrate with other solutions. Some tools are more time tracking, payroll, sales or collaboration oriented.

Managing your Reports Using Mobile

Every organization needs to have a standard and easy-to-use employee expense report form available to the employees for the sake of reimbursement of expenses during their official or pleasure visits. The employee expense report should include the details about the amount spent, date, purpose and place of expenditure. It should be accompanied by vouchers and bills of the expenditures.

Also, the employee expense report should include the signature of the authorized person who has approved the employee's visit. Employee expenses are reimbursed if the expenses are business purposes and only if the employee submits the expense report within a specified time. Business-related expenses mean those expenses that have been incurred while performing employee-related services. However, if an employee has gone for an eligible pleasure visit, then he/she can submit for reimbursement. Once the employee has completed the expense report form, he has to send it to the concerned approval department for review and the subsequent approval of the claims.

If an employee does not receive reimbursement for some expenses after submitting an expense report and the expenses are genuinely business related, then the employee may get tax rebate on such un reimbursed expenses. However, it depends on how the employer treats such reimbursements. Moreover, if the employer is following Accountable Plan of reimbursement, the expenses are not subjected to tax. Before applying for the reimbursement of his visit's expenses, it is advisable to the employee to check with his employer as to which plan, accountable or non-accountable, he will come under. Employees can submit expense reports online which, in fact, speeds up the submission and approval processes

Have you ever experienced creating, submitting, modifying, attaching receipts, and claiming your expenses using a mobile device? Doesn't it reduce your efforts to a great extent?

Yes! online expense report software automates and accelerates the process of claiming your business expenses. It is an on-demand expense software that challenges its competitors in the marketplace by providing its users with more advanced features that save time and leave them delighted.

Here are some of its key features:

Anytime and Anywhere Online expense management software enables you to create and send expense reports easily and helps you reclaim your expenses with just a few taps on your smart phone anytime and from anywhere. This software is available on all Android and IOS mobile devices. Know Status of Your Reports Submitted reports will be categorized automatically based on the approval process and get displayed in their respective areas. This helps you know the status of your reports easily. Recall Your Reports. Online expense management software allows you to recall rejected reports and modify, edit, and resend them for approval without creating another expense report. Dazzling User Interface. The software, with its intuitive user interface, ensures that its users have fun while working with expense reports. The application is easy to use and includes many shortcuts including pre-categorized line items with significant icons. This saves you a lot of time and helps you create reports in a streamlined manner. Capture and Attach Receipts. Users can capture receipts and attach these to their reports directly from their mobile devices from any place, making it easy for users to claim their expenses. This system also eliminates fraud and mistakes usually made while calculating expenses. online expense report software also provides accurate tax details relevant to their respective expenses in various countries. This software supports an eco-friendly environment by eliminating the use of paper and replacing it with soft receipts.

Common Business Travel Problems Encountered

Business travelers face a number of complications when they're on the road. Sometimes these issues are inconveniences, and sometimes they can even cause safety hazards. One fact is sure: when individuals go out on business trips, they're not going on the road for the sake of leisure. They can expect to work hard, and be faced with many challenges.

As a result, the Global Business Travel Association recently conducted a survey that aimed to track the top concerns, safety hazards and inconveniences that are faced by business travelers when they're out on the road. The company then collected the responses and averaged out the top concerns faced by travelers - not including expense management or other financial concerns - when they're out on the road. The most-often identified mishaps and inconveniences are listed below:

54 percent of travelers identified weather delays as a concern 48 percent identified delayed flight and train departures as a concern 40 percent identified airplane incidents - such as mechanical issues - as a concern 16 percent identified missing their connecting flight as a concern "Delays, cancelations and mechanical issues are an unfortunate, unpredictable aspect of business travel," said Joseph Bates, vice president of research at the firm. "Travel managers face all of these challenges and leading companies are working to address these issues. This research looks to provide travel managers with data that can help them uncover new methods and polices to ease stress for their business travelers." One such change that could help ease stress for business travelers would be the implementation of automated expense reporting technology. As flight delays, hotel booking changes and other factors alter the costs of a given business trip, the traveler would have to log and analyze every increase and decrease to ensure that they're still in compliance with company policy. With the help of digital expense reporting technology, such as the program offered by Certify, these changes would be entirely automated, with the employee notified if the new altered costs now violate company policy. That gives them more time to focus on the trip, instead of their travel expense report - minimizing the effect of the mishap.

Safety should always be a priority during business trips In addition to inconvenient mishaps, the GBTA study also investigated the many safety risks that business travelers are exposed to while out on the road for their companies. Travelers identified the below-listed risks as their top concerns, health wise, while they're out on the road:

50 percent of corporate travelers identified the location of their hotel was a top concern 36 percent identified airline safety records as a concern 35 percent identified safety of ground-based transportation as a concern 34 percent identified ignorance as to who they should call in case of emergency as a concern

Safety concerns may be of an even higher importance to business travelers than the possibility of mishaps such as flight delays and unplanned changes in hotel bookings. That's because, according to the GBTA findings, 46 percent of all respondents are not provided travel insurance by their company, and also have not procured such coverage for themselves via an outside agency.

Business Travel Tracking is the Best

When you charge a travel cost to your business via an expense report whether it's a flight, a hotel booking or anything else - you want to make sure that you're getting value for your money. Luckily, a recent report from Entrepreneur selected the "best in business travel" for 2014 - affording corporate travelers everywhere a helpful guide about the services they'd be wise to employ.

The best travel company for 2014 According to Entrepreneur, more business travelers should be seeing the company name Surf Air on their automated expense reports. The company, which opened last year, offers a subscription-based business model: individuals pay $1,599 per month - or more for other plans - for unlimited flights. Wade Eyerly, founder of Surf Air, told the news outlet that his company aims to provide a new means for air travel to corporate and other travelers, because most airlines are not able to provide extensive levels of consumer satisfaction.

"When you look at satisfaction among consumers, airlines rank dead last," Eyerly told Entrepreneur. "They're literally the only thing you hate more than your cable company." For individuals who often travel on behalf of their business, a subscription-based airline service like Surf Air could be ideal. That goes for the businesses financing these trips, too: one monthly air charge on a regular traveler's expense report via Surf Air may be much, much lower than the costs that individual normally racks up in airline tickets.

The best hotel for 2014 The Entrepreneur article then went on to pick its top location for corporate travelers to stay during the coming year: the Langham Hotel, in Chicago. The location is only the fourth under that brand's umbrella in the U.S., but if offers everything that a business traveler could possibly need - from shoeshines and places to snack to an entire lounge for traveling workers and an on-site source for a multitude of business supplies. "One of Langham's goals is to redefine the club-room concept, which had become a little tired," Rose Genovese, vice president of sales and marketing for North America at Langham, explained to Entrepreneur. "Chicago is a prototype." However, there's another lodging option that corporate travelers may want to consider in the coming years. Fortune Magazine recently reported that the housing rental service Airbnb, which caters to business travelers by giving them low-cost locations where they can both lodge and work, has been growing at an "astronomical rate".

Last but not least, the top destination for 2014 The Entrepreneur report concluded by naming the top reemerging destination for business travelers: Atlanta, Georgia. The business scene - particularly the tech sector - is reported to be thriving in Atlanta. One individual recently even established an "Atlanta Tech Village," which provides furniture, internet, workshops and more to either local or traveling employees for a low cost.

"The city has changed," David Cummings, who both opened the Village and sold the software company Pardot for nearly $100 million, explained to the news outlet. "All of a sudden, there's a broad base of startups in town."

Kasim Reed, mayor of the city, told the news outlet that Atlanta has established itself as a major outlet for business - and has been showing up as a destination on many expense reports - because it has been able to carve out its own singular identity in recent years.

Certify in Providing Accounting Control Options

Having the ability to determine what is in expense reports is a vital part of business management, but these processes can be quite time consuming. Luckily, business leaders have an ability to work with this information on the original documents through programs like Certify.

A major pitfall of accounting is that the person doing the work may not know what the co-worker purchasing the item meant when detailing the information. This can end up increasing the chances of errors, which can cause issues later on. Having the ability to avoid these struggles can make the business' documents more accurate and prevent headaches.

How Certify helps prevent errors The great thing about using a product like Certify is that businesses will have the ability to take pictures of receipts without worrying about notes and other distractions that can eliminate repeat work. This is done through the ReceiptParse aspect of the program, which offers many options. Business leaders and employees will have the program fill in in expense details automatically through Certify, just by having the picture of the receipt. It will also work to prevent any travel and expense policy violations. This can be a great way to keep everything that should be charged to the company in the system, and note other items that should not be considered. When dealing with payment deadlines and caps on spending, this can be invaluable.

It is also possible for businesses to examine the findings in a more detailed way, which can be a great option when trying to cut down unneeded expenses. This can be a great way for accountants to streamline work and have an ability to get the work done correctly without extra, tedious tasks. With the extra time to work with due to automated expense reporting, business accountants can focus on managing policy violations and other issues with payments. This can be quite important when trying to implement decisions related to reimbursement and discipline for violating company policy.

Mobile Reporting Software for Travel Expenses

Business expenses are a constant worry for entrepreneurs everywhere. It's not just that you need to ensure that all costs are legitimate - you often need to manage and budget multiple trips simultaneously, and confirm that their costs will collectively come in at an affordable rate. It's a challenging task for even the most well-staffed firm, but with expense management software, you can help your business get ahead of the game.

Certify's programs automate the process for your employees, auto-generating the initial reports and providing you with analytics that help you to understand the data, so that you can better augment it in the future. No matter the size of your company, expense management is going to be a formidable part of your budget. Using Excel or other options, you won't be able to properly track and analyze expenditures on a month-by-month or year-by-year basis. But Certify's programs can help your accountants and managers to better understand their expense trends, allowing them insight toward lowering costs in the future.

Spreadsheets and slow reimbursement times are quickly becoming a thing of the past. With paperless, cloud-based expense management, your firm can move into the future - and ensure it keeps all of its costs right on budget.

Protect yourself with mobile receipt management Even when business expenses are justified, they can come under intense scrutiny - from inside the office and out. But with Certify's state-of-the-art software, you can protect yourself from both mistakes and unneeded expenditures. Our programs allow your employees to record all their costs on the road, using their smartphone to snap pictures of their receipts and WiFi connections to upload them into our cloud-based expense log.

As a manager, you can track and watch these costs in real time, not only for the sake of oversight, but to help augment and re-align your budget as the trip itself occurs. Never again will you find your economics thrown off balance by a number of larger-than-expected receipts at the end of the month. With Certify, you can help keep your eye in every expenditure in real time - and help to make sure that overruns never land your firm in the public's eye, too.

Certify Staying On the Top of their Game

Putting business be on the top is one of the hardest thing to do especially if you are working in the company all in one effort of the company is a must. For so many years technology is been the part of the businesses and part of their successful times and in the hard times of the firm especially in managing their expenses. If you are looking for the top-rated expense management company, then you need look no further than Certify. G2 Crowd, a trusted business software review site, recently named Certify as the official G2 Crowd High Performer for 2014.

With over 160 reviews and an average 4.8 out of 5 star rating, Certify has the highest rating of any expense management provider in the industry!

From our user-friendly interface, to our exceptional live support team, Certify is always looking for ways to make our customers are happy, and it shows. Across the board, Certify takes top rankings in each G2 Crowd category:

User Satisfaction (9.5 out of 10)

Expense Reports (9.3 out of 10)

Travel Management (9.2 out of 10)

Client Invoicing (9.3 out of 10)

Mobile (9.3 out of 10)

Administration (8.8 out of 10)

Platform (8.8 out of 10)

But this isn’t the end - you can be sure that we will continue to work hard to remain the top-rated expense management company. Not just because we like being number one (thank you loyal customers!), but also because it means that we have established a new benchmark for the expense management industry. Here at Certify, we refuse to sit back and say “good enough”. Instead, we continue to look for new ways to improve by regularly offering new features, new enhancements, and new ways of making travel and expense even easier for our customers.

For more information follow here.

Introducing Certify new Product Map It

In the market today it is not a doubt that the technology is the part of any business an due to the demand in the market there are so many things that can be used in the market just o connect with the clients that they have. Certify proven that this is possible in any business people can reach with each other.

Certify is not only concentrating for the inside reporting of the company but also in the outside especially for those in the outside of the company all the time especially for those in the fields or in business travel. When you are in a business travel some of the employee are having the hard time in managing their expenses and sometimes they lost their receipts during their trip which is very important in making their expense reports after the trip. For those using the certify mobile finally prove how convenient in using your mobile wile in the go without messing your reports and you can submit your reports in the right time.

Due to popular demand, Certify has created “Map It”, a new mileage feature enabled in Certify Mobile! This new feature allows users to create an expense or a receipt based on mileage from one location to another to ensure accurately calculated mileage totals for expense reports. That's nice, right? You can use the “Map It” feature in two ways. In the first, simply create a new expense and enter the date, the department, the category, the location you are traveling from, and the location you are traveling to. Then select “yes” or “no” for “Roundtrip” and tap the new “Map” button. Certify will then pull a map of the to and from locations and attach the map as a receipt, while auto-populating the number of miles in the miles text box for you. Then you just need to enter the reason, choose “yes” or “no” for the “Reimbursable” option, and “yes” or “no” for the billable option.

Click HERE for the full presentation of the Update.

How to make a Best Expense Management System

If you are an accountant think again how much pressure you carry one every month just to finished all the reports in your time table and need to be done in the right time. In order to make all your expense reports you must through to the stacks of receipts to be recorded, log and analyze just for the sake of your reports. This is probably the reason why most of the account really have hard time after the end of the month through this massive reporting.

It's an extremely large volume of work and data entry for any individual or team - and it leaves much room for human error. By using a staff of accountants to process each individual expense reports, businesses are opening themselves up to potentially crippling mistakes as well as to high levels of overhead department costs.

Yet automated expense report programs can do all of this work for the accountants automatically. Automated expense reporting software sports the ability to handle all these tasks - data entry, collecting analytics, flagging policy violations and much more - without the input of a human worker. For many business owners, the costs incurred and the mistakes made by an on-sight expense report processing team are downright prohibitive. But with the help of automated software, you can erase the memory of mistakes and ensure that reports are generated in a timely manner at an extremely low cost.

Certify's expense reporting software sports many features that can simplify the recording of traveling costs and other expenditures made by your firm and your employees. Our innovative ReceiptParse technology allows our program to log costs completely after an employee has taken a photo of the related receipt, requiring an absolute minimum of manual data entry. This helps employees to spend their travel time the way they should be spending it - working for your company, as opposed to logging their costs. Better yet, automated programs help your team to maintain an absolute minimum of incorrect expense records.

Certify automatically flags any costs or reimbursed items that violate your company's travel and expense policy, for example, if employees attempt to log costs without providing a receipt, or if their spending exceeds limits established by your company. With an accounting team working on your expense reports, it's entirely possible that these violations would be permitted or overlooked. But Certify's program handles them consistently and with total objectivity, informing employees immediately when they violate your policies, and allowing them to alter their reports to bring their costs in line with the company's standards before monthly or weekly reports are processed or published.

How to get ready Against the Sunshine Act

As the new law is just started to implement the Sunshine Act Law most of the people in the medical field are affected with this kind of law but somehow being ready is the best things that we can do to make all well when the time is coming. As the Sunshine Act portion of the Affordable Care Act takes effect, doctors and medical professionals everywhere are now obligated to record and report any affected expenditures. For the most part, payments levied between doctors and pharmaceutical representatives are subject to the changes. But the expenditures affected are wide-ranging, so professionals throughout the industry would do best to devise an expense management system as soon as possible.

Certify's expense management software best allows medical professionals to oblige to the standards and regulations of the Sunshine Act. The software will allow your firm to create automated reports for all the payments that the Act requires logs for - grants, business gifts, meals, travel, and a litany of other expenditures. It's too much for any doctor to handle themselves in conjunction with patients - but you don't have to.

With our software, you can prepare for the Sunshine Act with one simple installation, and have your reports sent off automatically soon afterwards. With fines ranging up to $1,000,000, it's essential that all medical firms comply. But it doesn't have to alter your practice one bit. With Certify, you can stay in compliance, without ever having to dedicate an excessive amount of your time to the process.

List of Cities That Makes You Cost In Business Travel

You can't control which cities your employees have to travel to, but you can work to control the costs involved. One way to do so is to anticipate the extent of the charges that your employees will be listing in their expense reports. However, you can't assume that all business trips will result in similar costs - as Certify's latest research illustrates, some cities are much costlier than others when it comes to business travel. The priciest cities to travel to, as our latest report notes, are all located outside the U.S. None are more expensive, for example, than Brisbane, Australia, where the average on-the-ground cost of a business trip adds up to almost $550. Individuals traveling on business to Brisbane can expect to spend more than $50 on dining expenses, more than $50 on ground transport, almost $130 on entertainment costs and more than $300 in lodging. Expense reports filed by individuals traveling to this city are sure to be very high.

Tokyo, Japan, and Sydney, Australia, represent the next two most expensive destinations for business travel. Employees on their way to Tokyo can expect, on average, to spend more than $540 on-the-ground - spending slightly more on dining and entertainment than those in Brisbane, and less on lodging and ground transport. Average costs in Sydney are down slightly - to an average of $524 - though dining costs, notably, are higher than in either Tokyo or Brisbane.

Cities in the U.S. aren't exactly cheap travel destinations, either, even if the average costs are lower than those on other continents. Average on-the-ground costs per trip are $472 for those traveling to New York City, while those on the way to San Francisco and Washington, D.C., and should expect to spend $407 and $375, respectively.

Making Life Even More Easier at Your Firm

For Traveling Employees. Employees who are out on business trips spend way too much of their time focusing on their expense reports. They have to collect all of their receipts and they have to select their lodgings and other services based on company policies, for example. For a traveling worker, preparing to publish an expense report can account for the same amount of time they spend actually working during an excursion.

With the help of Certify, that no longer has to be the case. Now, employees can take a quick picture of their receipts with their smartphones instead of storing, organizing, and logging the actual pieces of paper. Each image - and all the pertinent information it contains - is immediately entered into our online database. Never again will your team have to waste their valuable time preparing their expense reports - Certify does all the legwork for them. Automated expense report software allows them to get all the information they need from receipts without needing to save the paper that displays it.

For Accountants
. Accountants will also find their workloads much easier to manage once their employer switches expense report management from a manual technique to the automated expense software offered by Certify. When it comes time to publish expense reports, company accountants are left with numerous unattractive assignments: they need to review each receipt individually, ensure all reimbursements are viable in terms of company policy and inform employees - sometimes, high-ranking staff - when they've spent too much.

Certify allows all of these tasks to be completed in mere moments. Our software flags all expenses that violate company policy immediately, preventing accountants from having to confront those who spent too much. Also, Certify will verify the legitimacy of each receipt and expenditure presented by your workforce, so accountants never have to study receipts one-by-one themselves. Now accountants can focus on the numbers and budgets, instead of on paper receipts and company policy handbooks.

The Main Reasons Why You need to Use Automated Expense Reporting

A lot of business company today are being aware of the best that the technology can give into the company but some of it have the back and forth in their mind in using it in the company. When it comes to your reporting today it is no doubt that the technology brought the difference in the businesses that we have in the market today especially in managing all the expense that we have easier and faster.

Certify offers several benefits that can't be gained through manual expense reporting software techniques, such as the ability to track expenses by category, the ability to receipts instantly, and the ability to automated expense report, among many other benefits. Listed below are just three reasons to consider switching to Certify this month. If you do, it could help your business begin having its most profitable year yet.

Reason #1: No More Paper Receipts When you use Certify, you can ignore your file cabinets full of stapled receipts. Employees will be able take pictures of their receipts and upload them into the Certify database, which is stored permanently via Certify’s cloud-based service. Your business will save a hefty sum of money on postage and paper alone once your receipt images are made digital. Better yet, your employees will never have to waste time saving them, storing them, or even entering data from them.

Reason #2: Quicker Reimbursements
 Employees will be able to submit their reports faster and with more accuracy, thanks to automatic "red flagging" of expenses outside of the travel and expense policy. Accountants will spend a fraction of the time they used to spend on reconciling and processing expense reports. Additionally, more frequent and timely reporting means more frequent and timely reimbursements, boosting employee morale and by extension, employee productivity.

Reason #3: More Efficiency Means More Productivity With all the time saved from the prior two benefits, your employees will have more time to perform the tasks they were hired to do. Data entry is a time-waster that destroys efficiency and productivity – with Certify, there's no need for data entry, because the software manages everything for you. That leaves your employees, whether they're accountants or executives, to do the jobs you've hired them to do.

Bringing Up Your Business Upward

Many of the businesses today are having the hard time because of the competition in the market that is taking place but every business company are taking it to be serious way in making their business to make it in the top. Most of the time every business company are making the best that they can how to make every business goes in the top. Way back in the years most of the business people are using the manual way in the every businesses that they have but today a lot of businesses are doing all that they can to remain on the stand and wipe out the other in the competitive table of the business world.

Trying something new is the new lift for you business company such as making a big difference in the entire process of the business inside the company. In the old times most of the businesses are using the manual way of reporting but today deal with it makes even easier for us especially in reporting that you have. One of the thing that the employee are having the hard time are the expense reports yes definitely in the every week reporting that you have maybe you are so stressed with the stack of papers in your tables definitely not a good day for your reporting.

Today most of the business company just to lift up their firm online expense management software is the new friend of any business people in the market today. Imagine all the papers that you have in your table doing these reports all the time to make it in just a short period of time. It is just one of the great thing to lift up your business in the market.

Connecting your Expenses with the Cloud

Applications no longer live in isolation. Finance employees need to update financial systems with expense report data, which isn’t an easy proposition. If your expense system doesn't integrate with the financial software, someone has to manually enter the expense data. If the system can handle Excel files, they must carefully edit the employee’s spreadsheet so that it will import correctly. That’s just a hassle, and is likely to introduce errors along the way.

Certify’s CloudConnect™ platform and services automate this entire process for your business. The service is perfect for companies that have enterprise software including HR, accounting and payroll, and/or ERP systems, which need to share data with the T&E system: We take care of all the setup and daily integration feeds, maintaining integrations as they grow and change over time. If you're using QuickBooks, you will be amazed at how quick, thorough and cost effective our integration suite is – it’s included in our standard service fees at no addition cost.

Integrations with Certify can be both inbound and outbound, allowing data to flow seamlessly between our cloud and your applications. For instance, Certify can update your AP system every time a batch of expense reports are processed. When HR managers update their systems with new employee information or departmental changes those updates automatically flow into Certify, creating new user accounts for new employees, or restricting access to recently departed employees. System integration is simple, straight forward, and available as a “fixed price” service. On time and on budget – we promise.

Work Related Travel Expenses

Common travel expenses programs you may be able to claim include air, bus, train & taxi fares. If you use a road vehicle designed to carry a load of one tone or more, or nine or more passengers, use a motor cycles, incur bridge/road tolls, parking, car hire fees, meal expenses or accommodation expenses whilst away overnight for work then you have incurred travel expenses.

You cannot claim a deduction for costs associated with travel to and from work however if the travel is from one job directly to a second job you can claim a deduction for costs incurred for that leg of the travel. Travel from the second job to home is not deductible.

You can claim a deduction for costs incurred travelling from your usual place of work to another location for the same employer, for example to a clients premises while still on duty then back to your usual work place or directly home. In this case you can claim the cost of travel to another work location and the cost of returning to your usual workplace or the cost of going straight home. Generally parking fees and tolls can only be claimed where there is also a deduction available for the travelling expense, there are a few exceptions to this rule.

The treatment of overnight travel for work is varied depending on an individual's circumstances.For an employee, this is where they undertake the travel for an activity which is directly related to their income earning activities as an employee. For a business person the expense must have been necessarily incurred for the purpose of producing accessable income.

A New Year for your Business Venture

There are a number of resolutions you could make on behalf of your company: You could promise yourself to put more time toward researching each potential new employee, to hold more company meetings, or just to promote a general sense of communication around the office. Your goals don't need to be financially based - they can focus on improving the inner workings of your organization instead. One will almost always follow the other, of course. If you can get your office running more smoothly, and your employees to do their jobs more efficiently, higher levels of revenue will surely follow.

One way you can get things running more smoothly is by instituting an automated expense report program among your employees. If you're completing your expense reports manually by using Excel or another spreadsheet program, you're costing your business innumerable work hours on a monthly basis. Your team needs to collect documents on behalf of their reports, personally format them, file them and much more. With automated programs, your team will need to spend but a few moments on their expense reports every single month. This will save them hours on a weekly basis - hours that they will then reinvest into your business. That'll have your revenue up in no time at all. Improving the expense reporting process increases profits - making an upgrade to such programs a worthy New Year's resolution for any organization who has yet to settle on one.

Using Certify can help to improve the efficiency of workflow at your office When you implement Certify's automated expense report management software into your office, you'll be saving hours for employees in many different departments. Your traveling employees, for example, won't have to save any of their paper receipts anymore, nor enter data from them: the program automatically parses through uploaded receipt images, collecting and entering the needed data automatically.

Accountants will see even more improvements to their day with the help of Certify. For example, they won't have to cross check a single reported expense against company policy ever again. Certify automatically places a red flag next to any expenses that may clash with company policy, allowing employees to correct their mistake before the reports are ever published. Your team won't need to reconcile data against company policy, nor deal with employees face-to-face when violations occur. Certify automates every single step of the process.

This will all help executives to better plan their budgets. Without the need to reconcile data, and with reports being put together faster than ever, reimbursements will be paid out at a rapid rate. Instead of waiting weeks and months for solid financial data regarding company travel and expense data, the information needed will be available almost immediately. Your office will be budgeting at a more precise clip than it has ever been capable of, thanks to expense reporting software. So if your working for an organization that's looking to improve in the new year, consider implementing automated expense report technology. All employees will get an efficiency boost from an improvement to the expense management system.